The General Journal Entries Report can be downloaded for use in your accounting software. To access your account codes and accounting settings that impact this report, navigate to Setup in SiteLink Web Edition.
Edit Accounting Interface settings
If you are setting up SiteLink for the first time or need to make changes to your accounting settings, click Edit in the Accounting Interface section.
Select whether you want to use Cash or Accrual accounting. Keep in mind that once you start using an accounting type, it can be difficult to switch. If you select Accrual accounting there are additional options you can select.
Accrual accounting options
When recognizing income, prorate charges on a daily basis: If this option is checked, unpaid charges will be prorated on a daily basis instead of recording the full amount as income.
Recognize prepayments, along with payments, in the period of the payment receipt: This is the default option. Prepayments will result in a debit to your checking account and a credit to accounts receivable. If you select this option, the next two options will be automatically selected as well. Alternatively, you can select one or both of the following options individually.
- Track rent prepayments in separate prepaid liabilities accounts: This option will result in a debit to your checking account and a credit to your prepaid liabilities account for rent prepayments.
- Track insurance prepayments in separate prepaid liabilities accounts: This option will result in a debit to your checking account and a credit to your prepaid liabilities account for insurance prepayments.
- In the Journal Entry Report, show total rent income (not net of discounts) and recognize discounts in separate accounts: If you check this option, rental income will be recognized as the standard rent rate with a separate entry to deduct any discount. If this option is not checked, income will be recorded as one entry for the rent rate including any discounts.
- Only recognize predefined discounts. Do not recognize manual discounts when reporting income: If you check this option, rental income will be recognized as the standard rent rate with a separate discount entry ONLY if the discount is part of a discount plan that you’ve created in SiteLink. If you manually adjust a tenant’s rent rate, the adjusted rate will be recorded without a separate entry for the discount.
Select your accounting software from the Accounting Software section. Additional settings options will vary by software provider.
Default period: Select the default period for your accounting export. Your export will include totals for that period, not a breakdown of each transaction during the period.
Combine like account:sub account combinations: If you select this option, payment types (cash, check, credit cards etc.) will be combined into one total.
Export chart of account definitions: This button can be used for first-time setup to download your account definitions and then upload them into your accounting software.
Enable the Cash Management Export feature: If you select this option, undeposited funds will be added to a bank clearing sub account. You can then move undeposited funds into your checking account when deposits hit your bank account.
Click OK when you are done making selections on this screen.
Edit account codes
From the main Accounting page, you can edit account codes to match your accounting software, but you cannot add or delete codes. If you need to update the account name, account code, or remove sub accounts for any default accounts, select the account and click Edit under Chart of Accounts.
Unused accounts won’t be included in your General Journal Entries export.
A video walkthrough of how to configure your accounting settings is available in our training module: Setting Up Chart of Accounts for Export.