To reconcile your bank account and Storable Payments account, log in to MyHub Corporate Control Center.
|1. In the navigation menu, click Payments and then CC Deposits and Fees.
|2. Select your start and end dates, as well as which facilities (or all) you’d like to view deposit activity for.
This page shows a list of Credit Card Bank Deposits that have been sent to your bank account. The date shown is the date Storable Payments sent the deposit to your bank account.
Each of those dates represents payments taken from 12am to 11:59 pm local time. For example, payments taken from 12am on April 1st through 11:59 April 1st, will be included in the April 2nd deposit. The funds will be available 1-2 days after the deposit date, depending on your bank.
In the example below, the Deposits list shows an $18,603.39 deposit dated May 7th. This amount should be posted to the user’s bank account on May 8th or May 9th, depending on their bank.
Total Net Amount on the top left is the total net credit card activity that was deposited into your bank account throughout the date range that you've selected. You can adjust the Start and End Dates in order to use this number for end of month reporting, or reconciling credit card funds received over several days.
Which Transactions Went into a Deposit?
You can click the View button to the right of a deposit to see more details.
Activity Type Summary
The Deposit Details page shows a breakdown of the total credit card sales, refunds, chargebacks and fee charges that made up the net deposit amount.
Chargeback activity is represented in the Activity Type Summary section at the top of the page. For example, if there were 2 chargebacks totaling $72.23, then -$72.23 would show up in the Chargebacks box. Chargebacks are not represented in the Sales / Refunds list.
Sales / Refunds list
The list of Transactions beneath the summary shows any Sales and Refunds that took place within the deposit time window. The deposit window will be Midnight local time to 11:59pm.
Transactions move through several statuses between the time you initiate a payment and the time the money is funded to your bank account. The timing of when funds are deposited to your account depends on when the transaction was processed and whether it was a credit card or ACH transaction. You can view a list of transactions and their statuses on the Transactions page.
Using the Credit Card Payment report to reconcile before the Daily Close
Before you close out for the day, you can check for any discrepancies between credit card payments that have been processed and what has been recorded in SiteLink and then fix issues if needed.
From the Reports page or the Daily Close screen, click Credit Card Payment Report.
Select the time period to view in the report, and click OK.
The Transaction Status column is expected to show Verified for all credit card sales, voids, or refunds. If you notice a different status, make adjustments as indicated below prior to closing out the day.
- If a transaction says Web Edition only in the Transaction Status column, the transaction was recorded in SiteLink but not processed by your payment processor. These transactions can also be referred to as Offline payments and are indicated with an exclamation point in front of the Authorization Number. Void the receipt and retake the payment if needed so that it is submitted through your payment processor.
- If a transaction says Terminal only in the Transaction Status column, the transaction was submitted to the payment processor but not recorded in SiteLink. Record an offline payment to record the payment in SiteLink or void the receipt if needed.
Please note: The Count column in the Summary of Credit Card Transactions section shows the number of individual unit payments, not the number of unique transactions. This number may not match with the number of transactions shown on the Transactions page in SiteLink MyHub if there are transactions that paid for multiple units.
This report includes approved credit card transactions only. If you would like to view failed/declined credit card transactions and ACH transactions, you can find them in SiteLink MyHub.
When can I expect to see my Deposit on this list?
What if the total number on the MyHub Corporate Control Deposit List doesn’t match what the Bank Statement says?
If you still think there is a problem, contact Storable Support at email@example.com or 512-886-1840.
How do I know if there was a Chargeback?
How do I know if there was a Refund that isn’t accounted for?